IRP Handbook

Driver Education illustration

Section 2 of 15

Chapter 2: IRP Provisions


This chapter clarifies those sections of the official Plan that define the most basic IRP registrant qualification requirements and/or registration options.  Much of the content of the remainder of this handbook is also based on the requirements of the Plan and the California Vehicle Code (CVC) and, where that is true, the applicable section(s) of the Plan and/or CVC is cited.


The following states and Canadian provinces are the Member Jurisdictions that participate in IRP:

Member Jurisdictions
Alabama (AL)
Alberta (AB)
Arizona (AZ)
Arkansas (AR)
British Columbia (BC)
California (CA)
Colorado (CO)
Connecticut (CT)
Delaware (DE)
Dist. of Columbia (DC)
Florida (FL)
Georgia (GA)
Idaho (ID)
Illinois (IL)
Indiana (IN)
Iowa (IA)
Kansas (KS)
Kentucky (KY)
Louisiana (LA)
Maine (ME)
Manitoba (MB)
Maryland (MD)
Massachusetts (MA)
Michigan (MI)
Minnesota (MN)
Mississippi (MS)
Missouri (MO)
Montana (MT)
Nebraska (NE)
Nevada (NV)
New Brunswick (NB)
New Hampshire (NH)
New Jersey (NJ)
New Mexico (NM)
New York (NY)
Newfoundland (NF)
North Carolina (NC)
North Dakota (ND)
Nova Scotia (NS)
Ohio (OH)
Oklahoma (OK)
Ontario (ON)
Oregon (OR)
Pennsylvania (PA)
Prince Edward Island (PE)
Quebec (QC)
Rhode Island (RI)
Saskatchewan (SK)
South Carolina (SC)
South Dakota (SD)
Tennessee (TN)
Texas (TX)
Utah (UT)
Vermont (VT)
Virginia (VA)
Washington (WA)
West Virginia (WV)
Wisconsin (WI)
Wyoming (WY)


Commercial vehicle operators must meet the following requirements to qualify for IRP registration:

  • Operate one or more commercial vehicles in two or more Member Jurisdictions.
  • Have an established place of business in a Member Jurisdiction

             (PLAN ARTICLE II)

  • “Established Place of Business” means a physical structure located within the base jurisdiction that is:
  • Owned or leased by the applicant or registrant and whose street address shall be specified by the applicant or registrant.
  • The physical structure shall be open for business and shall be staffed during regular business hours by one or more persons employed by the applicant or registrant on a permanent basis (i.e., not an independent contractor) for the purpose of the general management of the applicant’s or registrant’s trucking-related business (i.e., not limited to credentialing distance, fuel reporting, and answering telephone inquiries).
  • The applicant or registrant need not have land line telephone service at the physical structure.
  • Operational records concerning the fleet shall be maintained at this physical structure (unless such records are to be made available in accordance with the provisions of the Plan, Section 1035).
  • The base jurisdiction may accept information it deems pertinent to verify that an applicant or registrant has an established place of business within the base jurisdiction.

             (PLAN ARTICLE II)

“Lease” means a transaction evidenced by a written document in which a lessor vests exclusive possession, control, and responsibility for the operation of a vehicle in a lessee for a specific term.  A long-term lease is a period of 30 calendar days or more.  A short-term lease is for a period of less than 30 calendar days.

“Lessee” means a person that is authorized to have exclusive possession and control of a vehicle owned by another under terms of a lease agreement.

“Lessor” means a person that, under the terms of a lease agreement, authorizes another person to have exclusive possession, control of, and responsibility for the operation of a vehicle.

Original and vehicle addition supplements submitted for “Lessee Motor Carrier Fleets” must include a copy of the “lease agreement” for each vehicle listed on the application.

             (PLAN SECTION 600; CVC SECTION(S) 4850, 4850.5, and 4851)

Apportioned registration credentials will not be issued until the registrant has paid all apportionable fees due or past due.

Upon the registration of an apportionable vehicle under the Plan, the registrant will be issued the following registration credentials and indicia for the vehicle:

  • A cab card,
  • One or two reflectorized license plate(s) depending on the vehicle’s body type model. The plate(s) shall be identified by having the abbreviation “Cal”, the word “apportioned”, and the assigned registration number,
  • A month and registration expiration year sticker,
  • Two weight decals indicating the gross vehicle weight or combined gross vehicle weight for vehicles operated at 10,001 pounds or more.

             (PLAN SECTION 605; CVC SECTION(S) 4850.5, 4851, and 9400.1)

a.    The cab card must be carried in the vehicle for which it is issued and be readily available for inspection by law enforcement.

b.    When one license plate is issued it shall be attached to the front of the vehicle.  When two license plates are issued one shall be attached to the front and the rear of the vehicle.

c.    Weight decals are to be displayed on both the right and left side of the vehicle for which they were issued.

d.    Except as provided in subsection (e), when renewal credentials are received prior to the commencement of the registration period for which they are issued, both the cab card for the prior registration period and the cab card for the new renewal period shall be carried in the vehicle until the new registration period begins.

e.    Apportioned vehicles moved from another base jurisdiction to California as its base jurisdiction near the end of the registration year must carry the previously-issued cab card in the vehicle until the new registration year begins, but display the California credentials as soon as they are issued.

             (PLAN SECTION 610)

The cab card lists all Member Jurisdictions, the weight (in pounds or kilograms), number of combined axles, or the number of bus seats for which it is registered in each and other information including:

  • The date the vehicle was registered, the date of issuance of the cab card, or the effective date of the registration,
  • The expiration date of the cab card (and the enforcement date, if a grace period applies),
  • The model year and make,
  • The vehicle identification number,
  • The assigned license plate number,
  • The equipment number,
  • The registrant’s name and address, and
  • The account number assigned to the fleet by the base jurisdiction.


Equipment Leased From Service Representative
(Plan Section 700)

A household goods carrier using an apportionable vehicle leased from a service representative may elect that the base jurisdiction for such vehicle be either that of the service representative or that of the household goods carrier.

Registration in Base of Service Representative
(Plan Section 705)

When a household goods carrier elects, as outlined in the Plan Section 700, to base an apportionable vehicle in the base jurisdiction of a service representative, with the name of the household good carrier shown as the lessee, and the fees for the vehicle shall be apportioned according to the combined records of the service representative and the household goods carrier.  All of the records pertaining to the vehicle shall be available in the base jurisdiction of the service representative.  

A vehicle registered under this section shall be deemed fully registered for operations under the authority of the service representative as well as that of the household goods carrier.

Registration in Base Jurisdiction of Carrier
(Plan Section 710)

When a household goods carrier elects, as outlined in the Plan Section 700, to base an apportionable vehicle in the base jurisdiction of a household goods carrier, the vehicle shall be registered in the name of the household goods carrier as well as the name of the service representative, as lessor, and the fees for the vehicle shall be apportioned according to the combined records of the household goods carrier and the service representative.  Such records shall be made available in the base jurisdiction of the Household Goods Carrier.

A vehicle registered under this section shall be deemed fully registered for operations under the authority of the service representative as well as that of the household goods carrier.

Application Filing (Plan Section 800)

The application of a passenger carrier for apportioned registration shall designate which, if any, of its vehicles are assigned to a “pool”.

Determination of Distance (Plan Section 805)

The apportionable fees of a fleet that is involved in a pool may be calculated using apportionment percentages or, in the alternative, at the option of the applicant, the apportionment percentage may be calculated by dividing;

  • The scheduled route distance operated in the Member Jurisdiction by the vehicles in the pool by;
  • The sum of the scheduled route distances operated in all the Member Jurisdictions by the vehicles in the pool.

Scheduled route distances shall be determined from the farthest point of origination to the farthest point of destination covered by the pool.

If a registrant has used this method to register its fleet initially for a registration year, it shall also use this same method to register any apportionable vehicles it may add to its fleet during the year.

2.050 – Rental Passenger Vehicle Fleets

Base Jurisdiction for Rental Fleet (Plan Section 900)

A rental company applying to register a rental fleet under the Plan shall select a base jurisdiction for the fleet according to Section 305 of the Plan; except that when the term of the lease of the vehicles in the fleet is greater than 60 days, the lessee must:

  • Have an established place of business in the base jurisdiction selected, and
  • The fleet must accrue distance in the base jurisdiction selected.

Rental Passenger Cars (Plan Section 905)

Rental passenger car registrations may be allocated based on revenue earned in each jurisdiction. Properly allocated rental passenger cars may be rented in any Member Jurisdiction.  To determine the percentage of total rental fleet vehicles to be registered in a jurisdiction:

  • Divide the gross revenue earned in a jurisdiction in the preceding year for the use of all rental passenger cars by the gross rental revenue earned in all jurisdictions, and
  • Multiply the number of vehicles in the rental fleet by the percentage determined in clause (1).

For the purposed of this section, gross rental revenue is earned in a jurisdiction when the vehicle rented first comes into the possession of the lessee in that jurisdiction.

One-Way Vehicle (Plan Section 915)

The owner of vehicles registered at 26,000 pounds or less that are identified as a part of a one-way rental fleet may:

  • Allocate all such vehicles to the respective Member Jurisdictions in proportion to the mileage operated in each Member Jurisdiction by the rental fleet, or;
  • Register all such vehicles as apportioned vehicles under the Plan.

One-way rental vehicles registered in accordance with this section may be used in both inter-jurisdictional and intra-jurisdictional operation.