Employer Pull Notice Program FAQs

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Find answers to questions about Employer Pull Notice (EPN) program requirements, driver enrollment, driver records, and more.

Requester codes assigned to an employer will appear on the EPN Account Approval Letter (INF 1304), which we will mail to the employer once the contract is approved. You must include this number on all future enrollment or deletion requests and correspondence submitted to DMV to avoid processing delays.

The requester code is a confidential number. We will not fax it or release it over the telephone. Do not provide or disclose it to unauthorized persons.

The following guidelines will help EPN account holders comply with security requirements for DMV record information:

  • DMV information may only be used for the purpose for which it was approved. It may not be combined with any other information.
  • DMV information must be destroyed when it is no longer needed for the reason for which it was originally requested. The information must be destroyed in a way that prevents it from being reproduced or identified in any physical or electronic form.
  • Security measures must be in place to prevent unauthorized access to any DMV data.
  • Requester codes are confidential and must be protected from unauthorized use or disclosure.
  • An EPN contact person should be appointed and placed in charge of maintaining the security of DMV record information.

Any changes to information in your Employer Pull Notice Program Enrollment Application (INF 1104) must be made to DMV within 10 days of the change using an Employer Pull Notice Change of Account Information (INF 4).

The employer of a prospective driver is required to obtain a copy of the driver record showing the driver’s current public record. If you hire the driver, you must review, sign, and date the driver record and maintain the record at your place of business until you enroll the driver in the EPN program.

A “casual driver” is employed less than 30 days in the preceding six months. Employers are not required to enroll a “casual driver,” however, you must obtain a copy of the driver record showing the driver’s current public record, sign the record, date it, and maintain the record on file at your place of business for a period of six months.

In the interest of highway safety, DMV permits employers to enroll drivers not identified in California Vehicle Code (CVC) §1808.1 if the following conditions are met:

  • The driver consents to being enrolled in EPN (complete an Authorization for Release of Driver Record Information (INF 1101) and maintain the form at your principal place of business).
  • The driver is an employee of the EPN account holder. If the driver is not an employee (for example, volunteer), you can still enroll them if they operate a vehicle on behalf of your business.
  • DMV information may not be shared and must be for the exclusive business use of the employer.
  • Upon termination of employment, the driver must be immediately deleted from the EPN account.

A driver licensed in another state who does not have a prior California record will be assigned an index number (“X” number) for tracking purposes. If another state reports an action or activity to California on out–of–state licensed drivers or California licensed drivers, that information will be stored on the driver’s record and reported to employers.

A driver record, also referred to as driver license (DL) printout (DL 414), contains information obtained from an individual’s DL application, abstracts of convictions, and accidents. This information is open to public inspection (per CVC §1808).

A driver record is automatically generated and mailed to the employer for newly enrolled drivers, upon an applicable action or activity, or annually for currently enrolled drivers. An employer may also request a copy of a driver record for a prospective hire or casual driver.

Generated records will be provided in a hardcopy, paper format unless special arrangements have been made to make inquiries and receive responses online or through our electronic file transfers system.

A driver record is generated as the result of an applicable action or activity and may contain future actions that will not show on any other driver record obtained from any other source (for example, DMV field office or vendor).

You are not required to enroll in the EPN program if your operation does not have any terminals located within California. However, if you regularly garage, maintain, operate, or dispatch from a dispatch office, cross-dock facility, maintenance shop, business, store, or private residence located within California, you are required to enroll in the Motor Carrier Permit (MCP) and EPN programs.

Yes. If the motor carrier is a corporation, partnership, or LLC and vehicles in the motor carrier fleet require commercially licensed drivers, you must enroll in the EPN program. The EPN requester code number must be provided on the application for an MCP.

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