Vehicle Industry Registration Procedures Manual

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Section 18 of 38

Chapter 17: International Registration Plan (IRP)

17.010 IRP Conversion to Regular Registration

IRP vehicle records are registration only records based on unverified information submitted by the IRP carrier, who may not even be the registered owner shown on the title. All descriptive information including the cost of the vehicle to determine vehicle license fee (VLF) and unladen weight are estimated by the carrier.

Use the information from the last issued California Certificate of Title when processing a “Delete From IRP” application. A data communication system (DCS) on the vehicle identification number may be necessary to determine if a California Certificate of Title record exists. If there is no California Certificate of Title, it is an original application and the class and unladen weight need to be established from the documents being submitted. Never use the information shown on an
apportioned vehicle registration record.

Delete a Vehicle From IRP—The following must be submitted to the IRP unit at the Department of Motor Vehicles (DMV) headquarters:

Department of Motor Vehicles
IRP Operations Section
P.O. Box 932320, MS H160
Sacramento, CA 94232-3200

  • A completed Schedule C—California Apportioned Fleet Supplemental Application.
  • Any IRP plate and Cab Card in the possession of the applicant must be surrendered.

The following must be submitted to the IRP unit at DMV headquarters:

  • The Certificate of Title, if applicable (refer to the chart under Delete from Apportioned subsection).
  • A vehicle verification if there is no record for the vehicle on DMV ’s database, other than the IRP record.
  • Odometer disclosure and acknowledgment, if applicable.
  • A Certificate of Excise Tax Clearance (BOE1138) from the California Department of Tax and Fee Administration (CDTFA) is required for any transfer of a commercial vehicle with an unladen weight of 7,000 pounds or more powered by fuel other than gasoline or diesel.
  • A weight certificate, if applicable. Refer to exceptions to the weight certificate requirement section in Chapter 13.
  • A Statement of Facts (REG 256) form from the owner stating no body changes have been made to the vehicle, if appropriate.
  • A smog certification, if appropriate.
  • Fees are due from the date of deletion or the date of first operation if a Certificate of Non-Operation (REG 102) form is submitted from the date of deletion from IRP. The vehicle is not subject to Planned Non Operation (PNO) requirements until converted to full-year or partial-year registration on the DMV’s records.
ForThe Applicant Must Submit
Full-year registration– Full-year registration fee, vehicle license fee (VLF), and weight fee.
– Any other fees that may be due.
PYR– Full-year registration fee.
– VLF prorated from the date fees due until 12/31/XX.
– Weight fee prorated for the number of PYR months requested.
– PYR service fee.
– Any other fees that may be due.


Exception: The fees for vehicles deleted effective December 31 from an IRP fleet become due and are calculated as of January 1, unless the applicant submits an application and requests indicia on December 31, then fees are due from December 31.

The procedures below must be followed:

• Assign new expiration date one year from date fees become due unless Partial Year Registration (PYR) is being requested.

• Issue new license plates and stickers.

Delete From IRP—If there is a California Title Only y:

IfAnd There IsThe Following Must Be Submitted
The same registered owner is converting to regular registrationA title only record on the database– A REG 256 from the owner stating no body changes have been made. The title does not need to be submitted, unless there are changes.

The procedures below must be followed
– Key the application renewal.
– Issue no fee license plates.

Note: The expiration date will be 12 months from the “Date Fees Rec’d” date.
Not a Title Only record on the database– The California Certificate of Title.
– A Verification of Vehicle (REG 31) form.
– A REG 256 from the owner stating no body changes have been made.

The procedures below must be followed
– Key as an original.
– Retain the VLF class, date first sold, and unladen weight from the title.
There is a transfer of registered owner(s)A title only record on the database– The Certificate of Title properly endorsed for transfer
– The usual transfer requirements, as shown in Chapter 11.

The procedure below must be followed
– Key as a transfer
Not a title only record on the database– The California Certificate of Title.
– A REG 31.
– A REG 256 from the new owner stating no body changes were made.

The procedures below must be followed
– Key as an original.
– Retain the date first sold, and unladen weight from the title.

Delete from IRP— If there is not a California Title y:

There IsAndThe Following Must Be Submitted
A California apportioned registration
only
 record on the database
Out-of-state or foreign titling documents are presented– An Application for Title or Registration (REG 343).
– A REG 31.
– The out-of-state titling documents.
– The usual application requirements for out-of-state or foreign vehicles, as shown in Chapter 12.

The procedure below must be followed
– Key as a nonresident.
There are no titling documents for the vehicle– A REG 343.
– A REG 31.
– A REG 256 showing who, how, and when the vehicle was obtained, the current value, y prior registration history, if any.
– The usual application requirements for unavailable records, as shown in Chapter 7.
– A Motor Vehicle Bond, if the value of the vehicle is $5,000 or more.
The procedure below must be followed
– Key as an original.
A Manufacturer’s Statement/Certificate of Origin (MSO/MCO) is presented– A REG 343.
– A REG 31.
– The MSO/MCO.
– The usual application requirements for originals, as shown in shown in Chapter 7.

The procedure below must be followed
– Key as an original.
A California Certificate of Title is presented for which there is no record– The California Certificate of Title.
– A REG 31.
– The usual application requirements for originals, as shown in shown in Chapter 7.

The procedures below must be followed
– Key as an original.
– Retain the VLF class, date first sold, and unladen weight.

A transfer fee is not due if the application is processed as an original; however, use tax may be due. Refer to Chapter 4 for use tax information.

Transfer of IRP Title Only Vehicle—In addition to the previously outlined requirements:

If the New OwnerThe Following Must Be Submitted
Operates on an apportioned basisRefer to the California International Registration Plan (IRP) Handbook (MC 524) for requirements.
Requests regular registration– The apportioned plates/stickers/cab cards must be submitted for cancellation.
– The usual transfer/nonresident clearance requirements must be submitted.
– A BOE1138 from the CDTFA is required if the vehicle is powered by other than gasoline or diesel fuel.
Requests transfer of title only– The usual transfer/nonresident clearance requirements.
– A BOE1138 from the CDTFA is required for vehicles powered by other than gasoline or diesel fuel.
– A REG 256 completed by the applicant requesting a “transfer only.”
– A REG 102 from competed by the previous owner if the date the vehicle was deleted from the fleet was prior to the date of transfer.
– A transfer fee, if appropriate.

The procedures below must be followed
– Verify the apportioned registration.
– Assign a “Q” series number if there is no prior license plate number.
Requests transfer of legal owner only– The properly endorsed Certificate of Title.
– A REG 256 which states the vehicle is currently registered as part of a California-apportioned fleet and includes the account number for the fleet.
– The transfer fee.

The procedure below must be followed
– Do not issue a temporary operating permit (TOP).

Delete from (IRP)—If there is a California title with Commercial License Plates y:

TheAndThe Following Must Be Submitted
Same registered owner is converting to regular registrationA prior California commercial record is on the database– The California Certificate of Title.
– A REG 256 from the owner stating no body changes have been made.
– The usual application requirements for originals, as shown in Chapter 7.

The procedure below must be followed
– Retain the VLF class, date first sold, and unladen weight from the title.
No prior California commercial record is on the database– The California Certificate of Title.
– A REG 31.
– A REG 256 from the owner stating no body changes have been made.
– The usual application requirements for originals, as shown in Chapter 7.

The procedure below must be followed
– Retain the VLF class, date first sold, and unladen weight from the title.
A California commercial record is on the database with a current expiration date– The California Certificate of Title.
– The usual application requirements for transfers, as shown in Chapter 11.
– The reregistration fee.

The procedure below must be followed
– Retain the VLF class, date first sold, and unladen weight from the title.
Vehicle is being transferred to a new registered owner(s), who is converting to
regular registration
A prior California commercial record is on the database– The California Certificate of Title properly endorsed for transfer.
– The usual application requirements for transfers, as shown in Chapter 11.

The procedure below must be followed
– Key as an original.
Do not key the prior plate number.
No prior California commercial record is on the database– The California Certificate of Title properly endorsed for transfer.
– A REG 31.
– The usual application requirements for transfers, as shown in Chapter 11.

The procedure below must be followed
– Key as an original.
– Retain the date first sold, and unladen weight from the title
Do not key the prior plate number