Vehicle Industry Registration Procedures Manual

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Section 6 of 38

Chapter 5: Odometer Mileage Reporting

5.025 Disclosure Requirements (Code of Federal Regulations Title 49 §580.5 (c) and 580.5 (f)

Original Signature(s) Required—Odometer disclosure requires original signatures by the seller(s) and buyer(s); signatures by power of attorney are not acceptable. The original signature of one seller and one buyer is sufficient when multiple owners are shown on the title.

Handprinted Name(s) Required—The printed name and signature of an individual buyer or seller must be completed by hand in ink. Endorsements by a business may show a handprinted, typewritten, or computer-generated business name, but the countersignature of the authorized agent must be completed by hand and in ink.

Seller’s Disclosure Missing on Private Party Sale/Transfer—When the odometer mileage reading was not disclosed by the seller and the buyer cannot locate the seller for disclosure, the buyer must:

  • Disclose the current odometer mileage reading on the complying title or a Vehicle/Vessel Transfer and Reassignment Form (REG 262).
  • Complete a Statement of Facts (REG 256) form explaining why the seller’s odometer disclosure cannot be obtained.

This does not apply to dealer transactions.

Copy of Disclosure—The original copy of the odometer disclosure must be submitted to DMV with the titling documents; a photocopy is not acceptable. Photocopies may be used if additional copies are needed for the seller or buyer. When disclosure is on a complying title, the photocopy must show the names of the prior owners, they cannot be covered.

For a vehicle transfer that occurs on or after January 1, 2021, that is less than 20 model years old will require odometer disclosure. The table below shows the age of a vehicle by model year subject to odometer disclosure requirements on a given calendar year.

Calendar Year
Model Year20212022202320242025202620272028202920302031