Vehicle Industry Registration Procedures Manual

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Section 9 of 38

Chapter 8: Report of Sale – Used Vehicles

8.030 Void Report of Sale

The dealer must mark all parts of a Report of Sale–Used Vehicle (REG 51) form “void” when the REG 51 was completed in error and the sale was not consummated.

  • Complete a Statement of Facts (REG 256) form explaining the error and stating that the vehicle did not leave the dealer’s possession and was not operated on the operating copy of the voided report of sale.
  • Do not mark a REG 51 “void” if the buyer took possession and subsequently returned the vehicle to the dealer (See “Rollbacks”, Chapter 11, Transfers).
  • The dealer must retain all copies of a voided report of sale and the REG 256, with the book copy, at the dealer’s primary business location so it is available in the event of an audit.